Mastering Vendor Risk Management (VRM): Strategies for 2025
Managing third-party risks has become crucial today. Businesses rely heavily on external vendors for IT support and supply chain logistics. But with that reliance comes cybersecurity threats, compliance failures, and operational hiccups. If you're not actively managing vendor risks, you're leaving your business vulnerable.
So, how can you ensure your organization's digital security? That's where a strong vendor risk management (VRM) strategy can help.
In this article, we will walk you through everything you need to know about vendor risk management framework in 2025.
As organizations increasingly outsource operations, they expose themselves to risks like data breaches, compliance violations, and financial instability. In 2023, third-party vulnerabilities contributed to 15% of data breaches globally.
You can consider vendor risk management as your safety net when working with third-party vendors. It’s the process of identifying, assessing, and managing risks that come with outsourcing. These risks could be anything from a vendor mishandling customer data to an operational failure that disrupts your supply chain.
With a VRM program, you can ensure that your vendors meet security, compliance, and performance standards. It helps in safeguarding sensitive data and ensuring business continuity.
A strong VRM helps manage vendor relationships and ensure that they don’t become weak links in your operations. For this purpose, it addresses the following facets of vendor risk management:
Before you bring a vendor on board, you need to know what you’re dealing with. A thorough vendor risk assessment helps you evaluate their financial health, cybersecurity measures, compliance with regulations, and overall reliability. This upfront diligence can save you from headaches down the line.
For instance, financial control accounted for over 32% of VRM market revenue in 2024 due to its role in assessing vendor stability. Tools like security questionnaires and tiering systems can help you evaluate that.
Vendor risk assessment isn’t a one-and-done deal. Vendors evolve, and so do their risks. Continuous monitoring helps you keep tabs on their security posture, financial stability, and operational performance. It ensures that vendors also remain compliant over time.
You can use advanced cloud-based VRM platforms that enable real-time tracking and scalability. It will help your business address evolving threats like ransomware attacks.
A well-written contract is your first line of defense. It should clearly define expectations around data security, compliance, performance metrics, and what happens if things go south. You should regularly review contracts to check their relevancy as per the situation.
Incidents can happen, even with the strongest precautions in pace. A vendor's security breach or compliance failure can quickly become your problem. Having an incident response plan can reduce downtime during vendor-related issues. This includes predefined steps for communication, containment, and recovery to safeguard operations and reputation.
Every vendor relationship comes with risks. The key is knowing what to look out for and how to manage them. If you’re outsourcing the critical areas of your business, you should know about the following vendor risks:
Your vendors often have access to your data, systems, or customers. A weak link in their security can expose your business to breaches, ransomware attacks, and compliance violations.
In 2023 alone, cyber threats linked to third parties increased by 180% compared to the previous year. To prevent this, you should conduct regular security audits and establish access-based control systems.
What happens if a vendor can’t deliver on time? The possible consequences could be supply chain delays, IT outages, or poor service quality. It can directly impact your business. Hence, it’s necessary to monitor vendor performance and have contingency plans to minimize such disruptions.
Different industries have different regulations. Hiring a vendor who is not compliant with the GDPR can make your company accountable for any issues. Thus, it is important to have preliminary checks in place. Whether it’s GDPR, or other financial regulations, ensuring vendor compliance is critical to avoiding legal trouble and fines.
Besides, the compliance management segment within VRM is estimated to increase at a CAGR of 16.7%. That's why you should consider compliance as a non-negotiable part of broader enterprise risk management frameworks. For this, you can opt for GDPR compliance services.
If a vendor goes bankrupt or experiences financial instability, it can create serious disruptions, such as project delays or supply chain failures. Thus, you must assess the creditworthiness of the vendor during the due diligence. It can help you identify issues before they become costly setbacks.
Your vendors are an extension of your brand. If they’re involved in unethical practices, data breaches, or public scandals, it can tarnish your reputation too. Consider vetting your vendors for ethical business practices and monitor their presence and footing in the market.
Building a vendor risk management framework isn’t just about compliance but protecting your business from costly disruptions and ensuring long-term stability. A well-structured framework allows you to assess, monitor, and mitigate risks across your vendor ecosystem in a proactive manner. Here’s how to set up a strong VRM foundation:
Your VRM strategy should start with a clear set of policies and procedures. Without defined guidelines, vendor risk management can become inconsistent and reactive rather than strategic. The following are the aspects you should focus on:
Before signing a contract, you need a clear picture of a vendor’s risk posture. That’s where vendor risk questionnaires (VRQs) come in. These are structured assessments that help evaluate a vendor’s security, financial health, compliance standing, and operational reliability. A well-structured VRQ should cover the following:
You can’t manually track vendor risks across hundreds of partners. This process is not only time-consuming but inefficient and prone to human error as well. You can let the technology automate much of the heavy lifting and provide real-time insights by integrating a GDPR compliance software.. Here's how technology enhances the vendor risk management workflow:
You should look for the following features when choosing the right vendor risk management workflow tool:
Even the best vendor risk management procedure won’t work if your team isn’t trained to spot and manage risks. Hence, you should build a culture of vendor risk management awareness across your organization. Here are the key areas you should cover:
For the vendor risk assessment training, you should conduct hands-on exercises to help teams understand real-world vendor risk scenarios. In addition, provide your employees with digital resources that they can access anytime. Lastly, assess how well employees apply best practices into vendor risk management procedures and update training accordingly.
As risks evolve, so should your approach. Here’s how you can stay ahead of the curve in 2025:
Vendor risk management isn’t just about checking boxes but a smooth and secure partnership as well. To ensure that, you should work closely with vendors to align risk mitigation strategies and maintain open communication.
Don’t rely on vendors to self-report their risks. Conduct independent audits, review security certifications, and benchmark vendor performance against industry standards to ensure they meet your expectations.
Data compliance regulations can change anytime, and staying compliant to them is non-negotiable. You should keep up with new laws and integrate compliance checks into your vendor agreements to avoid fines and legal issues.
Managing vendor risk can be complex, especially when you need to meet compliance requirements while ensuring your business’ cybersecurity and operational efficiency.
That is where DPO Consulting specializes.
We help businesses strengthen their VRM programs. Whether you need help with due diligence or compliance audits, we provide expert guidance every step of the way.
VRM is the process of recognizing, evaluating, and managing risks that come with third-party vendors. This helps ensure business continuity and compliance.
It helps organizations minimize potential threats from third-party vendors and ensures they meet security, operational, and regulatory requirements.
You can conduct an assessment that includes due diligence through questionnaires, financial health checks, cybersecurity audits, and compliance reviews before onboarding vendors.
You can do this by implementing strong contracts, conducting regular security assessments, enforcing compliance measures, and having contingency plans in place.
Some of the most persistent vendor risks are cybersecurity, operational, compliance, financial, and reputational risks.
The regulations will depend on the industry and the geographical location of your business. Some of the most important regulations to meet are GDPR, ISO 27001, and SOC 2.
It helps organizations track changes in vendor risk levels, ensure compliance, and respond to threats in real-time.
They provide structured insights into a vendor’s security, compliance, and financial health. It helps organizations make informed partnership decisions.
Investing in GDPR compliance efforts can weigh heavily on large corporations as well as smaller to medium-sized enterprises (SMEs). Turning to an external resource or support can relieve the burden of an internal audit on businesses across the board and alleviate the strain on company finances, technological capabilities, and expertise.
External auditors and expert partners like DPO Consulting are well-positioned to help organizations effectively tackle the complex nature of GDPR audits. These trained professionals act as an extension of your team, helping to streamline audit processes, identify areas of improvement, implement necessary changes, and secure compliance with GDPR.
Entrusting the right partner provides the advantage of impartiality and adherence to industry standards and unlocks a wealth of resources such as industry-specific insights, resulting in unbiased assessments and compliance success. Working with DPO Consulting translates to valuable time saved and takes away the burden from in-house staff, while considerably reducing company costs.
GDPR and Compliance
Outsourced DPO & Representation
Training & Support
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